How to use Evernote to Achieve Inbox Zero
I hate seeing the same email in my mailbox more than once: it means that I am doing something wrong. I view email just like my old-school physical mailbox. It's a place where someone leaves my mail, but, once I have checked it, I don´t leave it there.
You need a system to get mail out of the inbox. I think this should be as simple as possible; otherwise, you tend to need a system to set up your system.
So, after years of testing different software, methodologies, and systems, I have found a winner. It doesn't matter what you do or how you like to work, Evernote is for everybody. The setup might be hard, but that´s a topic for another post.
So, back to the focus on email. The most important thing you can do to achieve inbox zero is to divide your emails into action items and reference items. Where you keep your action items might change a lot, but most people can benefit from Evernote as a reference system.
The basic setup required to make this happen is to forward emails from your mailbox to Evernote. To achieve this, all you need to do is grab your unique Evernote email address and add it to your contact list.
That being said, why would you need newsletters to even drop by your mailbox? I am sure you have individual emails that can be sent directly to Evernote. That means that you subscribe to newsletters with your Evernote email address. Then your newsletters will arrive at your Evernote inbox without even touching your mailbox. That´s awesome because, if you are like me, you don´t have newsletters that are urgent to read.
The other method to get mail into Evernote is setting up forwarding rules. Forwarding can be done in all mailboxes, and I have setup both mail and Gmail to send to Evernote. This is good because not everything is a subscription and you want some of the emails from a sender to still arrive in the mailbox. Using more advanced filtering, you can only forward some of the emails from a particular sender to your Evernote inbox.
Setting up this system will take you a long step closer to inbox zero.